Job notifications can help create workflow systems, as a new job is created each time a job is finished. The new jobs can contain different forms, and the fields on the new jobs can be pre-populated. To set up a Job Notification, you need to have live job types attached to published forms, if you don't already have job types set up on your account please view to Job Types manual.
Setting up the Notification
Job notifications are a little more complicated than the other notification types, as they can perform more complex tasks. Please note that these notifications can only be set up for the form they are accessed through, and this cannot be changed.
Job Type
You will need to choose a Job Type from the drop-down list on the notification's landing page. This job type will determine the form that the new job will use. This will be called the 'Destination Form' later on, and the job type cannot be changed once the notification has been saved.
New Job Notification Description
You will have the option to specify a New Job Notification Description, which will allow you to differentiate between your New Job Notifications in the Notification table.
New Job Details
When setting up a job, you will need to specify some details about the job you want to be created.
|
Detail
|
Description
|
|---|---|
|
Estimated Job Start Date
|
This can either be a set value, or set to be x number of days in the future.
Value can be used when a the next stage of the workflow has to happen on a specific day unrelated to when the first stage is carried out.This can either be set by the notification builder, or choosing a field on the form (using the drop-down arrow). Days in the Future is useful for long running jobs, where a procedure dictates the next stage in the workflow needs completing in the certain timescale after the first. |
|
Estimated Job Start Time
|
This can either be set to a value or to a field on the form by using the drop-down arrow.
|
|
Job Description
|
This can either be set to a value or to a field on the form by using the drop-down arrow.
|
|
Allocated To
|
You can allocate to users by either entering a value, or by selecting a specific Mobile user.
Value can be set by typing in a value into the box, or by selecting a field from the form using the drop-down arrow. Mobile User can be set by selecting one of the available users in the drop-down list. |
|
Priority
|
You can choose priority levels 1-5. 1 is the highest priority and will be pushed to the top of the job list regardless of any ordering you have in place.
|
Job Field Values
In this section, you can map fields from the Source Form (the form you entered notifications through) to the Destination Form (the form chosen by the Job Type). The following controls will not appear on the list for either form:
- Layout Controls (Header, Label, Image, Line, Page Break, Formatted Label)
- Audio
- Video
- Sub Form (inc. Inline Sub Forms and Tags)
- Location
- Timestamp
- File Attachment
- Barcode
- File Upload
- Background Recording
- Segment Control
- Data Link Drop-down
- Memory Control
Other controls can be mapped, and some can be mapped to different kinds of controls. These are described in the table below:
|
Control
|
Can be mapped to
|
|---|---|
|
Textbox
|
All fields can be mapped to a textbox field, the contents will be converted to text.
Media Capture controls (Photo, Signature, Sketch) will not map to Textboxes. |
|
Number
|
Canonly be mapped to other Number fields, well as be filled with Job ID number etc.
|
|
Drop-down List
|
Can only be mapped to other Drop-down list fields
|
|
Calendar
|
Can only be mapped to other Calendar fields, including Estimated Job Start Date etc.
|
|
Time
|
Can only be mapped to other Time fields, including Estimated Job Start Time etc.
|
|
Radio Button
|
Can only be mapped to other Radio Button fields.
|
|
Multi-select
|
Can only be mapped to other Multi-select fields.
|
|
Photo
|
Can only be mapped to other Photo fields.
|
|
Signature
|
Can only be mapped to other Signature fields.
|
|
Sketch
|
Can only be mapped to other Sketch fields.
|
If you map a field, it will pre-populate on the created job, however this can be overwritten unless the field is Read Only on the Destination form.
New Job Check
There is an option to manage the auto-creation of new jobs. The default is that a new job will be created each time a form is completed, however you can set a new job to only create when a checkbox is ticked. For this you have to have a checkbox on the form you're using; all checkboxes will appear in a drop-down list on the New Job Check page.
Auto Map
The Auto Map option will allow for a quick setup of your New Job Notification. When using this feature, WorkMobile will compare the list of available fields on your Source and Destination Forms and will automatically map fields with matching captions. In the event that there are multiple fields with matching captions, Unique Names will then be used to help make the best choice.